What is an Office Manager?
An Office Manager will be responsible for overseeing the day-to-day administrative operations of the office, ensuring a productive and efficient working environment. This role requires a highly organised individual who can manage multiple tasks and priorities, maintain office supplies, coordinate events and support team members. The Office Manager will play a crucial role in maintaining a positive and professional atmosphere within the office.
Your responsibilities
- Managing all aspects of office administration, including organising office layout, maintaining supplies and ensuring the office is clean and presentable
- Serving as the point of contact for internal and external communications, including phone calls, emails and visitors
- Coordinating and manage appointments, meetings and conferences, including booking meeting rooms and preparing necessary materials
- Liaising with suppliers and service providers, including negotiating contracts, overseeing deliveries and managing relationships
- Assisting with basic accounting tasks such as processing invoices, expense reports and budget tracking
- Assisting with HR-related tasks such as onboarding new employees, maintaining employee records and managing office policies
- Organising and coordinating office events, meetings and team-building activities
- Arranging travel and accommodations for employees and guests as needed
What You'll need
Core skills
- Excellent organisation and time management skills
- Strong communication and interpersonal skills
- Ability to multi-task and prioritise tasks
- Attention to detail and problem solving skills
What You'll Gain
Transferable skills
- Conflict resolution skills
- People management skills
- Decision making skills
- Project coordination
What You'll Use
Key skills
English
- Telephone skills
- Drafting emails and documents
- Understanding and interpreting written matertials
- Proofing and editing
- Presentation skills
Maths
- Ability to perform basic calculations
- Data interpretation
- Managing office budgets
- Analysing data
IT
- Able to use a computer and basic knowledge of software packages such as Microsoft Office
- Basic understanding of social media platforms
Role opportunities
These are some possible roles you may consider in your career journey. Discuss with your Inspiro Coach for further guidance.
Business Admin
Business Administrator
Administration Co-ordinator
Office Manager
Operations / Department Manager
Explore more
National Careers Website
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Business Skills Sector Roles
Use our Sector Roles map to see if there is a role within your chosen sector that you are interested in.
Resources
Career Development Handbook
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career development handbook
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